Furniture & Move Coordinator

Posted Wednesday, July 24

Organization

Saint Paul Public Schools

Location

St. Paul

Description

General Information: Perform professional work planning and coordinating furniture purchases and furniture utilization, including assembly, installation, repair and maintenance; designing of room layouts; developing product performance standards, managing vendor contracts; planning and coordinating the refurnishing of district buildings; developing and communicating guidelines for furniture usage; editing the furniture web site; planning and coordination of programmatic moves; and performing related duties as required. Qualifications: Bachelor’s degree in interior design and two years of work experience in corporate or education interiors, including some experience designing spaces, purchasing furniture and coordinating furniture moves and installations. (Equivalent combinations of education and/or experience will be considered. Must possess a valid Minnesota Class D driver’s license or equivalent out-of-state driver’s license, with a good driving record, without any serious moving violations, and no revocations or suspensions for the three years prior to the date of examination (suspensions for parking-related offenses excluded). Preferred Qualifications: Experience working in an educational setting. Knowledge of Furniture, Fixtures and Equipment (FF & E) furniture systems and specifications, color and materials. Knowledge, Skills and Abilities: Considerable knowledge of the design process. Considerable knowledge of the manufacturing, distribution and procurement processes for furniture. Considerable knowledge of furniture construction. Considerable knowledge of transportation and equipment options, specific space limitations and time requirements, routing techniques and concepts and any hazards or other delivery factors. Working knowledge of the furniture and equipment used in an educational setting. Working knowledge in new methods of providing furniture related services. Working knowledge of the equipment, forklifts, vehicles and other items and materials that are used at a furniture warehouse. Working knowledge of inventory management, ordering processes, and information systems designed especially for inventory and warehousing systems. Working knowledge of basic operations management, research techniques and quantitative analysis. Working knowledge of modern principles and practices of accounting and budget administration. Strong communication skills, both oral and written. Strong relationship management skills. Considerable ability to plan and coordinate furniture maintenance work. Considerable ability to estimate the material and labor costs of furniture related projects. Considerable ability to analyze research and prepare recommendations related to furniture. Considerable ability to interact effectively with school officials, contractors, department employees and the public. Considerable ability to operate and train others on a variety of delivery vehicles and handling equipment used in the moving, storing, and delivery of supplies and materials. Considerable ability to determine priorities, plan, organize, coordinate, evaluate and implement work programs. Considerable ability to evaluate information and prepare recommendations. Working ability to provide daily work direction to others. Responsibilities: The essential functions include, but are not limited to, the following fundamental duties: Coordinate furniture related services for District facilities; works with administrators, project planners, custodial staff, and other stakeholders to meet the needs of furniture users. Procure outside contractors for furniture purchases and installation work; maintain contracts. Contact vendors and coordinate furniture deliveries and installation, moves and relocation services at district facilities. Plan and/or participate in space moves within the district such as classroom, office, library or building moves. Design room layouts and how furniture is to be utilized within space allocated. Coordinate furniture related services, in-house moves and relocation services at district facilities. Receive and approve site and/or program requisitions to purchase furniture. Prepare furniture orders and determine products to be purchased. Serve as first point of contact for furniture and move services; provide customer service and respond to stakeholder inquiries. Perform on-site learning walks to determine furniture needs at district facilities. Plan and coordinate furniture warehouse and maintenance operations; evaluate and report periodically on the condition of furniture in the district. Collect and analyze data to expand service, improve efficiency and reduce costs. Develop and recommend to administration a plan for long-range furniture usage, maintenance, and replacement for all district facilities, including a cost benefit analysis; implement the approved plan, Establish and review periodically methods and systems for handling and distributing furniture throughout the district. Provide work direction to staff assigned to work on furniture moving and installation and other related projects; review work and provide feedback to department supervisor. Analyze and review work programs, schedules, staffing, routes, policies, procedures, and other planning or performance data with focus on safety and efficiency and opportunities for improvement. Maintain all the necessary documentation and prepare materials for the training of new employees. Prepare and maintain a variety of records, reports, and recommendations as required or directed Contribute to the District’s Strong Schools, Strong Communities efforts by partnering with other staff to contribute to student achievement and the alignment and sustainability of resources. Perform other related duties as assigned. Pay, Benefits and Work Schedule: This is a 12 month position working 40 hours per week. Salary and benefits are in accordance with the Professional Employees Association negotiated labor agreement. The labor agreement and salary schedule can be found at Labor Agreements – Saint Paul Public Schools (spps.org). The minimum rate of pay for this position is $55,353 annually. Benefits are available to new employees after 30 days of active employment. Benefits include medical insurance, life insurance, sick leave, pension plan, tax-free retirement account, and flexible spending account. Some employee groups also receive vacation, dental insurance and disability insurance. A benefits summary is available at Benefit Summaries by Bargaining Unit – Saint Paul Public Schools (spps.org). How to Apply: To be considered further, please apply by visiting spps.org/careers and searching for job opening Furniture and Move Coordinator, Job ID 1019914. This position will remain open until filled. The Human Resource Department will review your application materials and contact you regarding the next steps. Other Information: Transcript – Unofficial transcripts are accepted at the time of hire. You must submit official transcripts within 30 days of your start date. Formal credential evaluation is required for post-secondary education completed outside of the United States. Veteran’s Preference – If you are an eligible veteran applying for a job where veteran’s preference applies and wish to claim Veterans Preference you must submit a legible copy of your DD214 to the Human Resource Department with your employment application. If your claim is approved, five or ten additional points will be added to your final passing score. Criminal Background Investigation and Reference Checks – Reference checks and a criminal background investigation will be completed as a condition of hire for all new employees and for former employees who have not been employed by the District for more than six months. Essential Functions: Essential functions are job duties that the individual holding the position must be able to perform unaided or with the assistance of a reasonable accommodation through the Americans with Disability Act (ADA) and the Americans with Disability Amendments Act (ADAAA). The essential functions are typical duties as outlined under Responsibilities. Regular and reliable attendance. May be exposed to various cleaning products. Equal Employment Opportunity: Saint Paul Public Schools is an equal opportunity employer and supports an inclusive workplace environment. Equity Statement: SPPS is committed to an equitable workforce where all employees represent this commitment through equitable practices in their job position.

Contact

lauren.buck-hopkins@spps.org